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Schedule a demo
Show Us Your Event. We'll Show You What It Could Become.
This isn't a checkout. It's a conversation about how your events actually run, so we can tell you honestly what's worth building. And what isn't.
Thanks, We've Got It.
We'll be in touch to arrange a time. If you have a spreadsheet, score sheet or event flow handy, have it ready for the call. It makes the conversation far more useful.
What happens next
We read what you sent
Properly. The event description is the useful part.
We arrange a call
Walk us through the event. Screen share the spreadsheet if it's easier.
We tell you what we'd build
Including the parts we don't think are worth digitising.
Other ways in
- GamesTally Score, event scoring and leaderboards
- GamesTally Judge, judging, voting and weighted scoring
- GamesTally Draw, branded lucky draws
- GamesTally Customise, built to your workflow
They all start the same way, with this form, and a conversation about how your events run.
Read what one of these looks like finished: 300 people, eleven contests, seven points scales, previously on twenty pages of paper.
After you press send
What Actually Happens Next
Nobody enjoys sending a form into silence. So here is the whole sequence, including the parts most companies leave vague.
You hear back within one business day
From a person, replying to what you wrote, not an automated sequence. Singapore hours, so allow for the time difference if you are further west.
A thirty minute introduction
Video call. You walk us through how your event runs and we tell you, in that half hour, whether GamesTally is a sensible fit. If it is not, we say so on that call rather than booking a second one.
A longer session, only if it is a fit
This is the real one. We go through your scoring properly, screen share, and work out what the system would need to do on your event day. Bring whoever will actually be running it.
We tell you what we would build, and what we would not
In writing, scoped, with a price. Including the parts of your event we think should stay on paper, in a facilitator's head, or exactly as they are.
No deck. Nobody chasing you afterwards on a schedule. If the timing is wrong, tell us and we will leave you alone until you come back.
Preparation
Bring The Messy Version.Not The Tidy One.
The most useful thing you can put in front of us is whatever you actually used at your last event. The spreadsheet with the merged cells and the tab called "Sheet3 FINAL". The score sheet with the crossings out. The run sheet with the handwritten changes.
People often apologise for these. They are the single most valuable thing in the conversation, because they show how the event really works rather than how it was supposed to.
If you have nothing to show us because you have not run it yet, that is fine too. Describe it and we will work from that.
Useful to have open
- Your scoring spreadsheet, in whatever state it is in
- A paper score sheet or judging form
- The run sheet or programme flow
- Any leaderboard slide you project on the day
- How many teams, and how many games or stations
- Who enters the scores, and on what
None of it is required. Turning up with nothing but the event in your head is a perfectly normal way to start.
The conversation
What We Will Ask You
Worth seeing in advance, because two of these are harder to answer than they look and thinking about them beforehand makes the call twice as useful.
How is each game scored? Points, times, quantities, positions, judges, votes. Most events use more than one method and the awkward part is how they are combined into a single standing.
Who enters the results, and on what? A facilitator on their own phone, a runner with a clipboard, or one person at a laptop being fed numbers by radio.
What happens to a score after it is entered? Who can change it, who needs to see it, and what happens when a team disputes one in front of everybody.
What does the room see, and when? Live standings all day, a reveal at the end, or something in between. This decides more of the design than anything else on the list.
Whose brand is on the screen? Yours, or your client's, or a different client every month. This is usually the question that decides whether you want your own system at all.
How many events a year? The honest answer changes our advice completely, and sometimes changes it to "do not buy this".
Straight answers
Questions People Ask Before Filling This In
Is this a sales call?
It is a conversation with the people who would build it. We do want to sell you something, and we are not going to pretend otherwise. What we will not do is tell you it fits when it does not, because a licence sold into the wrong event comes back to us as support.
We are only researching. Is that a waste of your time?
No. A good half of these conversations are with people comparing options for a decision months away. You will get more out of it if you say so at the start, because we will spend the time on how this market works rather than on our own product.
Do we need to have decided anything first?
No. Most people arrive knowing their spreadsheet is failing them and not much beyond that. Working out what you actually need is the job of the first call.
Can we see it working before we commit?
Yes. We would rather show you the thing than describe it. Tell us the event you have in mind and we will walk through it against that, instead of a generic demo that fits nobody.
Will you sign an NDA?
Yes, and it is a reasonable thing to ask before describing a client programme you have spent years building. Say so on the form or at the start of the call.
What does it cost?
Published in full on the pricing page before you talk to anybody. One payment, no annual fee, no per-event charge, no per-participant charge. Customise is quoted to scope because the scope is the product.
Worth saying
This Is Not RightFor Everybody.
A one-off licence only makes sense if you are going to keep using it. If you run two events a year, per-event tooling is genuinely cheaper and we will tell you that on the call rather than after you have paid us.
We are also not the right answer if what you need is the games themselves rather than the system that scores them, or if you want something running next week. Building around how you work takes longer than signing up to something that already exists.
None of that is modesty. It is the reason the conversation is worth having before anyone signs anything.
Who it does suit
- Team building companies running events regularly, under their own brand
- Event agencies who deliver for a different client every month
- Schools and enrichment providers with a fixed annual programme
- Anyone whose scoring lives in a spreadsheet that only one person understands
If you are none of these and still think it fits, say so. We have been wrong about this before.