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Months of planning, a proper AV setup, six hundred guests. And then a free web spinner with somebody else's watermark goes up on the ballroom screen.
If you want to do this in a spreadsheet first, we wrote that up too, with a free template: how to run a lucky draw in Excel. GamesTally Draw is USD 1,000, paid once. There is no per-event fee and no annual licence, so the dinner and dance you run every December costs you nothing after the first one. It is also the cheapest way into the range: plenty of agencies start here and add GamesTally Score when the scoring side starts hurting.
Grand prize
Ready to draw
Press draw to begin
Winner log · recorded automatically
Sample names · Illustrative interface
Set your prize list up once, grand prize down to the consolation stack. Then draw however the run sheet needs it: one at a time on stage for the big ones, fifty at once for the prizes nobody's walking up for.
The animation is the easy part. What makes a draw survive a live ballroom is everything around it. Knowing who has already won. Knowing which prize is next. Being able to redraw when the winner left after dessert. Having a log you can hand to HR on Monday.
The demo here won't draw the same person twice and writes every result to the log as it goes. That behaviour is the whole point.
“We need to pre-draw 80 prizes.”
Do you though? Predraws exist because drawing 80 prizes live would eat 40 minutes of a run sheet that does not have 40 minutes in it. Load your prize list, draw multiple winners in one go, and the whole ritual disappears. No spreadsheet the night before, no envelope of names, no cross-checking a printed list against a screen at 9pm.
“Did this person already win?”
Winner history is maintained, so the answer comes from the system, not from three people trying to remember the second course.
“Who won prize 36?”
An automatic prize log. The organiser should not be relying on handwritten notes that get moved when the table is cleared.
“The name list has duplicates.”
Where technically supported, duplicate entries can be identified or flagged before the draw begins, rather than discovered when a name comes up twice.
“We can't put that list on a public website.”
A draw list is staff names, employee numbers, sometimes customer records. The free spinning-wheel sites ask you to paste all of it into a page somebody else owns, and for a lot of clients that is the end of the conversation. Draw is your own licensed system. The list goes in, the draw runs, and it stays where you put it.
“The ballroom Wi-Fi is bad.”
Venue connectivity is a real operational risk, and we design for it instead of assuming it away. Where technically feasible we explore local storage, caching, connection indicators and local network deployment. We will not promise full offline operation unless it has genuinely been developed for your system. That is a scoping conversation, not a marketing claim.
Because ballroom Wi-Fi shouldn't decide whether your lucky draw works.
Capabilities can be configured depending on your build. Tell us how your draw runs on the night and we'll scope what's actually needed.
Event scoring, live leaderboards, competition brackets, facilitator access and branded presentation screens.
Explore Score 02Admin entered scores, judging panels and audience voting in one event, combined on the weightings you set.
Explore Judge 04Custom event technology built around your own workflow or requirements.
Explore CustomiseUSD 1,000, paid once. No per-event fee, no annual licence.
It is the cheapest way into the range, and the dinner and dance you run every December costs you nothing after the first one.
Winners are removed from the pool as they are drawn, so a name cannot come up again.
You can deliberately allow repeat wins if a client wants that, but it is off unless you turn it on.
Yes. One name on stage for the grand prize, or fifty at once for the consolation tier.
Both matter. Drawing fifty consolation winners one at a time is how a room loses interest.
Yes. Some prizes have to be settled before the night, usually because the winner needs to be told in advance or the prize needs collecting.
Pre-drawn results are held and revealed in the running order you set, alongside the live draws.
Venue connectivity is a real operational risk, and we design for it instead of assuming it away.
Where technically feasible we explore local storage, caching, connection indicators and local network deployment. We will not promise full offline operation unless it has genuinely been developed for your system, that's a scoping conversation, not a marketing claim.
Yes, written automatically as each draw resolves.
That answers the question that always arrives two days later, when somebody in HR asks who won prize thirty-six.
Yes, yours or your client's, on the ballroom screen.
The alternative is a free web spinner with a stranger's watermark on it, in front of six hundred guests, after months of planning.
Staff lists usually do. Tell us how you want duplicates treated and it is set up that way for your build, so it is not something you clean by hand before every draw.
Staff lists come out of HR systems with the same person listed twice under two spellings. Fixing it by hand at eleven at night is not a good use of anyone.
Bring us your event. Your spreadsheet. Your score sheet. Your PowerPoint. Or just tell us what's driving you mad, we'll show you what GamesTally could turn it into.
Yes, you can bring your Excel sheet.